SUBJECT: include a brief, specific phrase that concisely describes the main content of the memoĬC: optional line if needed (depending on the context) TO: use the recipient’s full name (depending on the context, also add the recipient’s position or title)įROM: include your full name (and position or title, again depending on the context)ĭATE: write out the date (e.g., September 12, 20XX) The header block contains detailed information on the recipient, sender, and purpose. If you’re not using letterhead, you may want to use the word MEMO in capitalized letters at the top, either centered or at the left-hand margin. The header block appears at the top left side of your memo, directly underneath the company’s logo, if you’re using letterhead. Please consult my Outlook calendar from April 11 – May 11, 20XX, to schedule an hour-long appointment with me, which you can do via a meeting invitation.
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Internal memos should typically only be used to provide employees with important information, remind staff of policies/procedures, or to share company news/updates. Never use a memo to share confidential information! **No Salutation is required for memos (i.e. If the memo is proposing a change that hasn’t yet been made, this section should explain what it would take to make the change, along with asking for support. If the memo is intended to inform its audience about a decision that has already been made, make sure to include a timeline here. The third paragraph in a memo should map out the action that is planned or suggested. This paragraph can also be used to present a proposal or planned action (i.e. If the subject of the memo is clear, this section should elaborate on the topic being discussed. The second paragraph in a memo should explain the reason for the memo in more detail.
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It’s important to keep memo introductions as concise as possible, while still covering the bases of why you’re writing and how you plan on delivering your message. The first paragraph of your memo should inform the reader of the reason you’re writing and what will be covered. * No Introduction is required for a memo (i.e.
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To: Name and Title of Recipient(s) (ex: Employees of ĬC: Names of any second or third parties the memo is also intended for Memo (or “Memorandum” if you want to be formal) (Your Logo)